Registration of vendors is one of the most important and necessary requirement in tender process in order to contract with the DCAA. Therefore all vendors are strongly advice to make sure they are registered before participating in any DCAA's projects.
Contracts & Purchasing section at Operation Department prepared this document to make available all information and to provide the requirement concerning registration process.
This Document includes:
1- Registration requirements.
2- Bidding requirements.
3- Supply requirements.
4- General requirements.
For the purposes of this policy; the word vendor shall include suppliers of materials, service providers and contractors.
Law No. (6) Establishing Dubai Culture & Arts
Law No. (6) 1997 concerning Government's contracts
All private and public companies wish to be included in DCAA’ vendor’s registration book shall meet the following requirements:
1.1- Companies or corporates wishes to be registered shall be an UAE’s National Company, or otherwise shared by a national citizen of UAE for at least %51 of the total capital of the company.
the official vendor’s registration application form.
company or corporate shall hold an official Trade License issued by the UAE’s
official concern department.
copy of the Trade License and list of the shareholders and General Manager of
copy of company’s Article of Association.
the company’s account report for the last financial year.
company or corporate should not be banned from participating in any
1.8- The company or corporate must not be owned by any DCAA's employees or any of its shareholders or directors related to an employee of DCAA with first degree.
2.Requirement for Tender
are requested to submit their offers to the DCAA within (10) days from the date the
company received the letter of invitation, or otherwise as indicate in the
letter of invitation.
offers must be valid for 30 days from the date of tender with possible
extension for further 60 days.
are responsible for providing the necessary documentation, samples and
catalogues of their products.
period should be clearly indicated in the offer.
and one copy of the offer should be submitted together with the Bid Bond.
any explanation and question & answer in regarding tender process, all
participated companies are required to submit their enquiries at specified date
and time as indicated in the letter of invitation or tender documentation. The
concern department will collect all queries and questions and reply back within
the time limit>
- 3.Supply requirements (Materials/services/works)
suppliers are required to strictly committed to the time limit specified in
purchasing order or in the supply contract.
reserves the right to amend the contracted quantities, up to 30% the total
amount of the contract, increasing or decreasing, under the same agreed prices
date of delivery shall be the date DCAA receiving the materials at the
specified location and in accordance to the specification and description.
case of supplier failure to deliver the required materials in accordance to the
specification and condition as stated in the purchasing order, DCAA shall have
the right to take all necessary administration
measurement and legal action against the supplier and shall have the
right to take the following actions:
delays fine of minimum 2% of the total values of delayed materials for every
week or part of delayed week. The fine in total should
not exceed %10 of the total value of the delayed materials.
case the supplier continued delaying or delivered un accepted materials or
after exceeding the maximum %10 fine, DCAA will take one of the following
curry out the agreed task or purchase the needed material on vendor account
with any additional charges plus %10 administration fees.
the contract, confiscate the Performance Bond and claim for any damages.
all Purchase Orders, as well as contracts for supply of materials,
services, or works, payment entitled to the Vendors will be made in accordance
to Article 64 of Law No. (6) 1997 for the government’s
contract and its amendments.
3.5- In case
the delays resulted from force majeure or unexpected circumstances, the supplier shall
within 30 days apply for exemption from the penalties with supporting evidence
of the special circumstances? Failure to
make the application as describe herein, would result to supplier loose his
right to object the application of the delays penalties.
3.6- Vendors shall provide a Performance Bond equivalent to 10% of the total financial consideration of the contract.The performance bond shall be valid during the duration of the contract and thereafter 90 days upon expiration of the contract.
4.1- Vendors are required to make sure all the details are up to date every year. Vendor with no updated information will be excluded from any contract.
vendors must inform the concern department in writing if any of the following
details has been changed or amended:
of changes to the Trade Name
of the shareholders or general manager or Sale and Purchasing Director.
changes or amendment to the bank details
changes or amendment in other registered details or Specialization.
will review the registration records every year. DCAA may decide on its own
discretion to remove or suspend any of registered participants.
official Arabic language or UAE is the only language used in all tender